Privacy Policy
Effective Date: July 21, 2026
The Sustainable Move Initiative ("we," "us," or "our") operates the Sustainable Movemobile application (the "App") and associated services. This Privacy Policy explains how we collect, use, disclose, and protect your information when you use our App.
Please read this Privacy Policy carefully. By accessing or using the App, you consent to the collection and use of your information as described herein.
1. Information We Collect
We collect information about you in a variety of ways when you interact with the App. The information we may collect includes:
A. Personal Data
Account Information: When you log in using Google Sign-In, we collect your name, email address, and profile picture URL. This is used solely to authenticate your identity, determine your role-based access level (Frontline, QC, Admin, Charity, or POS), and display user-specific metrics and configurations.
B. Native Device & Sensor Data
Camera Access:We request permission to access your device's camera. This access is used for:
- Capturing and uploading photos of donation boxes during the sealing process. These photos are uploaded directly to our secure Cloudflare R2 bucket.
- Scanning QR codes and barcodes to look up box details and view audit histories. Camera feeds are processed locally on your device for scanning and are not streamed or saved unless you capture a box seal photo.
Bluetooth (BLE) Access:We request permission to access your device's Bluetooth. This is used exclusively to scan for, connect to, and print tracking labels on compatible Bluetooth label printers (specifically Niimbot printers). We do not collect or store any information regarding other Bluetooth devices in your vicinity.
Location Data (Android BLE Dependency): On certain versions of Android, Google requires Location Permission to be enabled in order to perform Bluetooth Low Energy (BLE) scanning. We access location APIs solely to enable Bluetooth printer scanning. We do not track, map, or store your geographic location data.
C. Uploaded Media
Box Seal Photos: The photos captured during box sealing are stored in our secure Cloudflare R2 cloud storage. They are used exclusively as a visual audit trail to verify donation quality, resolve sorting violations, and assist charities in claiming items.
2. How We Use Your Information
We use the information we collect to:
- Authenticate user accounts and enforce role-based access control.
- Link box seal photos, Quality Control checklists, and audits to specific boxes.
- Print physical tracking labels via Bluetooth connection.
- Track batch histories, create audit trails, and process point-of-sale claims.
- Monitor sorting and waste violations.
3. Sharing of Your Information
We do not sell, rent, or trade your personal data. We only share information in the following circumstances:
- Third-Party Cloud Infrastructure Providers: We upload files to Cloudflare R2 and run our database on Neon PostgreSQL. These services are secured under enterprise-grade encryption.
- Internal Dashboard Access: Because this is an inventory tracking tool, audit logs indicating which user created a batch, approved a box, or logged a violation are visible to authenticated Admin and Supervisor users within your organization.
- Legal Requirements: If required by law, we may disclose your information to comply with legal processes or protect public safety.
4. Data Security & Retention
We implement robust security measures to protect your data. All database traffic is encrypted in transit using SSL/TLS. We retain your personal data and audit logs only as long as necessary to fulfill the inventory tracking requirements of the university move-out program.
5. Your Data Rights & Deletion Requests
You have the right to access, update, or request the deletion of your personal data. If you logged in via Google Sign-In and wish to remove your account, or if you request that your audit history be anonymized, please submit a request to:
Contact Email: support@sustainablemove.org
We will process your request within 30 days.